Thank you for your patience with ACAM and AAPMD as we work through this trying time of natural catastrophes Hurricane Irma and the impending Hurricane Jose. At this time we can officially say that the ACAM 2017 Annual Meeting and the AAPMD 2017 Airway Summit have been cancelled.
As our first concern is with the safety of our members, valued partners and esteemed faculty we cannot in good conscious ask any of you to board an airplane as flight interruptions look like they may last for several days. In addition to flight interruptions, we believe there is reason for concern due to the questionable infrastructure within Puerto Rico, including Government warnings of an increased risk of Zika spread due to flooding, the very public knowledge of their currently overstressed load on energy, as well as the load on their hospitals from neighboring islands who've faced catastrophic loss. All of this warrants the cancellation.
ACAM and AAPMD leaders were on a call early this morning with the claims adjuster assigned to us via our event insurance company. We have notified them officially that we will be seeking a claim for our meetings and have been advised of the next steps required for documentation. This process will be underway over the next weeks and we'll ask for your patience in seeking refunds on registration or exhibiting monies as we work through the required submission materials. We will also be legally notifying the headquarter hotel, The Condado Plaza Hilton, of our cancellation and request that our Impossibility Clause be recognized, so they may honor the return of hotel deposits and waive the nonrefundable hotel charges within their normal 30 day cancellation penalty period. There will be no rescheduling of these 2017 meetings, as our organizations are already committed to contracts for the 2018 meetings.
There is no need to contact ACAM or AAPMD to cancel your registration as our notification to the hotel and our registration company will effectively cancel you, provided you booked your hotel through A Meeting by Design, our authorized Housing and Meeting Management company. If you booked your hotel through other sources, you will need to cancel these yourself, as we have no control over their policies or regulations. You will need to work directly through your airline to facilitate a re schedule or obtain credit for your airline tickets according to their policies.
ACAM leadership sends their hopes and prayers to all those at home and abroad who have been affected by Hurricane Irma and to all those who are still in harms way. Please be safe and take good care of yourself and your loved ones.