FREQUENTLY ASKED QUESTIONS
 
WHERE ARE THE EXHIBITS HELD IN RELATION THE MEETING FLOW?
Exhibitors will be located in the Plaza Grand Ballroom in the conference area on the lobby level. AAPMD General sessions are located down the stairs in the Royal Ballroom while all AAPMD workshops will be next door in the Ponce de Leon Ballrooms A & C.

 
IS THERE A BACKDROP AT THE BOOTH OR SOMETHING TO HANG POSTERS ON BEHIND THE TABLE, SUCH AS A WALL OR DIVIDERS?
There is pipe and drape in addition to a six foot table, two chairs, and a waste basket. Exhibitors may not adhere anything to walls or doors, if you have the appropriate equipment you may hang a sign from the horizontal pipe. If you prefer you can arrange for specific signage via the General Services Contractor.
EXHIBITOR KIT
VIEW FLOOR PLAN

 
IS POWER INCLUDED? WHAT ABOUT WIRELESS INTERNET?
Power and Audio Visual Service are not included, but available for order on the additional equipment form(s) below. Basic WiFi is included; however, for a wired connect please see the Audio Visual order form for more information.
POWER AND AUDIO VISUAL ORDER FORM
 
WHAT IS THE TIME FRAME FOR HAVING THE BOOTH ACTIVE?
Exhibitor move in will be held Thursday, September 14, 2017 from noon to 4PM. Exhibitor move-out will begin after the 4:30PM break has finished on Saturday, September 16, 2017. Exhibitors are encouraged to attend the closing networking event with dinner, held on September 16, 2017 at 6:30PM.
 
HOW MUCH IS THE REGISTRATION FEE FOR ADDITIONAL PERSONS WHO WILL MAN THE BOOTH?
This varies as it is based on sponsorship type. Please consult the prospectus or contact your Exhibitor Services for details. Beyond what your sponsorship level details, there will be a $250 charge for each additional booth representative. 
 
HOW WILL THE SPACE SELECTION PROCESS WORK?
Meeting organizers will make every effort possible to provide exhibit space in high traffic areas. Priority will be established by sponsorship level and registration date. 
 
WHAT IS THE PAYMENT POLICY?
A 50% deposit is due by May 1, 2017. The remaining balance must be paid in full and will be due July 3, 2017. Cancellations of registration before July 3, 2017 will receive their 50% paid monies back - cancellations after this date forfeit the deposit. 
 
IS THERE A SHUTTLE TO THE CONDADO PLAZA HILTON?
Unfortunately, no there is not.
 

 IMPORTANT DATES TO REMEMBER

 

       
       
       


 

Exhibitor Services: Jessica Ulmen
1.406.522.1305  |  jessica@ameetingbydesign.com

Meeting Planner: Katie VanNatta
1.406.522.1304  | katie@ameetingbydesign.com