Where are the exhibits held in relation to the meeting flow?
Exhibitors will be located in the Presidio Ballroom in the conference area on the lobby level. General sessions are located next door in the Turquoise Ballrooms 2 & 3.
Is there a backdrop at the booth, something to hang posters on behind the table such as a wall or dividers?
There is pipe and drape in addition to a six foot table, two chairs, and a waste basket. Exhibitors may not adhere anything to walls or doors, if you have the appropriate equipment you may hang a sign from the horizontal pipe. If you prefer you can arrange for specific signage via the General Services Contractor.
Is power included? What about wireless internet?
Power and Audio Visual Service are not included, but available for order on the additional equipment form(s) below. Basic wi-fi is included; however, for a wired connect please see the Audio Visual order form for more information.
POWER ORDER FORM AUDIO VISUAL ORDER FORM
How much is the registration fee for additional persons who will man the booth?
This varies as it is based on sponsorship type. Please consult the prospectus or contact Exhibitor Services for details. Past what your sponsorship level allots there will be a $250 charge for each additional booth representative.
What time frame do you suggest that we plan on having the booth active?
Exhibitor move in will be held Thursday, September 15, 2016 from noon to 6PM. Exhibitor move-out will begin after the 3:30PM break has finished on Saturday, September 17, 2016. Exhibitors are encouraged to attend the closing networking event with dinner, held on September 17, 2016 at 7PM.
How will the space selection process work?
The American College for Advancement in Medicine will make every effort possible to provide exhibit space in high traffic areas. Priority will be established by sponsorship level and registration date.
What is the payment policy?
A 50% deposit is due by May 1, 2016. The remaining balance must be paid in full and will be due July 1, 2016. Cancellations of registration before July 1, 2016 will receive their 50% paid monies back - cancellations after this date forfeit the deposit.
Is there a shuttle at the El Conquistador?
No, there is not.